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Use case · Vision + Orbit

Every order has to be in before the cut-off.

Some arrive as a PDF at 11pm. Some arrive as a phone call at 8:40am. In most wholesale businesses both land on the same person, in the same hour, with the same clock running. Vision reads the written ones. Orbit takes the spoken ones. Both are in your ERP before the pick starts.

To ØlThe morning below is To Øl’s, and so are the numbers.

A morning spent typing

Overnight pile sits in the inbox
Somebody keys the PDFs and the phone orders in
Warehouse waits
Selling starts — after 1pm

06:0008:0010:0012:0014:0016:00

The same morning on Turis

Vision reads the pile as it lands
Reps on the phone, taking orders as they talk

06:0008:0010:0012:0014:0016:00

The dark sliver is the approvals — the handful of orders that did not clear your checks. Fifteen minutes, where the strip above spends three and a half hours.

  • Turis is doing it
  • Somebody is typing
  • Waiting
  • Selling

Where the hour goes

Two kinds of order. One person typing both.

They look like different problems. They are the same problem — an order that already exists somewhere, being retyped by hand into your ERP, against a deadline.

The written pile

It already arrived in writing

PDFs. Spreadsheets with the columns in a different order every time. A photographed order pad. A range plan. An email that says “same as last time, plus two cases.” Every one of them is a real order somebody has to read and retype before the cut-off.

The phone queue

It arrives while you are talking

The rep knows the account and the range, and takes the order on the call. Then writes it on a pad and keys it in afterwards — if there is time before the cut-off. The order is right; the second typing is where it goes wrong.

How both get in

Vision reads the written ones. Orbit takes the spoken ones.

Two intakes, one destination. Neither asks your customer to change how they order.

Vision — email order capture

Your team approves. It does not type.

  1. It arrivesCustomers send what they always sent, to a Vision address, unchanged.
  2. It is readThe email body, the attachments and the corrections, together.
  3. It is matchedEvery line against your catalogue — their wording, your item number, or a barcode.
  4. It is pricedThe prices you agreed with that customer replace whatever was on the document.
  5. You approveThe finished order sits beside the original text. Nothing reaches the ERP until somebody says yes — unless you set limits and let it through.

Orbit — quotes and orders for reps

Know their next order, and take it on the spot.

  1. Before the callOrbit shows which accounts went quiet and which are ordering less than they were.
  2. The listPrioritised before the rep picks up the phone.
  3. On the callThe order is built in the same screen, at that customer’s own prices.
  4. AfterwardsNothing. It lands where the storefront and Vision orders land — no pad, no second typing, no race against the cut-off.

What changes

Less typing in. Clean orders out.

  • Reps chained to a desk through the cut-offReps on the phone, entering as they talk
  • Overnight orders untouched until someone arrivesRead and queued for approval before anyone sits down
  • The warehouse waits for sales to finish typingThe picking list is ready when the shift starts
  • A typo becomes a wrong-SKU dispatch and a credit noteMatched lines, checked prices, flagged mismatches
  • More orders means more order-entry hoursMore orders on the same team

Proof · craft brewery, Denmark

To Øl were losing half a rep’s day to the inbox.

To Øl ship to more than 50 countries and sell to bars, cafés, hotels and the Danish retail chains. Orders came in by email, by phone and by EDI, and all of them were keyed into SAP Business One by hand, against a cut-off.

“I was selling to the customer, getting an email with the order, and punching it into SAP myself. On top of that I was invoicing every day. You were locked to your chair because you had to be there in case an order came in before the cut-off. You normally wouldn’t be out the door before 1pm.”

Kasper Noergaard — Sales Operations Specialist, To Øl

“When the warehouse team meet at 7am, they can start packing straight away because the orders have already passed through Turis into the system. They don’t need to wait another two to three hours for our sales team to enter them.”

Kasper Noergaard — Sales Operations Specialist, To Øl
90%
of orders now placed by the customer directly, against a starting point where every order was keyed in by a sales rep
~20 hrs
a week back per sales rep, and the equivalent of one full-time admin role

To Øl run Turis in front of SAP Business One: the storefront carries most of their orders, Turnkey EDI handles the retail chains, and Vision reads the PDFs and spreadsheets that fit neither. They moved their phone orders onto the storefront rather than onto Orbit — so treat this as evidence for the written half of the morning, which is what they measured. Read the full story →

What it costs

Two line items, and no commission on anything you sell.

Vision

From €199/month

Priced by how many orders it reads. No setup fee.

Orbit

€49/seat/month

Minimum 3 seats; admin accounts do not count. Runs alongside a channel plan.

Ready?

Send us your worst morning.

Forward a real order — the messy PDF, the spreadsheet nobody can read — and tell us what your cut-off is. We will show you what lands in your ERP before it.

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